Lab Management

Stop asking 'Did the crown arrive?' on WhatsApp

Stop relying on memory to track outgoing lab work. Connect jobs to treatments, get automatic mobile alerts when work arrives, and reconcile month-end lab invoices in seconds.

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The practice management platform behind 1,300+ healthcare clinics worldwide

From dental to physio, dietetics to aesthetics. One platform, every specialty. Built for clinics that want less admin and more time with patients.

Instant Delivery Alerts

The moment a lab job arrives at the clinic, the related doctor and the lab manager receive an automatic mobile push notification.

One-Click Reconciliation

Stop spending hours matching the lab's massive end-of-month invoice against your Excel files. Verify it instantly against your Current Accounts ledger.

Manage Multiple External Labs

Add all the external labs you work with into your Current Accounts and track the transactions and running debt for each one independently.

Link Costs to Treatments

Attach exactly how much you paid the lab for a specific job directly to the patient's treatment plan to reveal your true profit margin.

Problem

Disconnected lab tracking costs you time and money

Leaving lab tracking to WhatsApp groups and sticky notes leads to patients waiting in the chair for missing work, and massive end-of-month lab bills you cannot verify.

Practice manager reviewing a treatment-linked lab case that needs follow-up.

The 'Where is the job?' Chaos

Realizing the lab work hasn't arrived while the patient is already sitting in the chair is the fastest way to destroy patient trust.

Treatment plan and lab cost card being connected for clearer expense visibility.

End-of-Month Invoice Shock

When the lab's bulk invoice arrives at the end of the month, reconciling it against your own scattered Excel records is a nightmare that wastes hours.

Lab payment follow-up organised in a current-account workflow card.

Hidden Profit Leaks

If you don't link the lab's price increases or additional material costs directly back to the initial treatment plan, your profit margin quietly erodes.

How it works

From lab setup to paid work without losing treatment context

Keep lab institutions, procedures, treatment links, status, and payment actions connected in one practice-side workflow.

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Step 1

Create the lab institution

Keep the lab vendor connected to current accounts and practice finance context.

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Step 2

Define procedures and prices

Keep procedure details, price, tax, and material context as a separate lab cost layer instead of hiding it inside treatment price.

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Step 3

Attach lab work to treatment

Link the lab procedure to the treatment plan so the patient, doctor, treatment, and lab context stay together.

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Step 4

Follow status and payment actions

Completed procedure status and payment actions stay visible for the practice team.

01Current Accounts

Add labs as business entities

Define all your external partner labs within Current Accounts. Make lab processes a core, trackable part of your financial operations.

02Workflow

Treatment-linked dispatch

Send a planned zirconia crown directly to your chosen lab from the patient's treatment card, and track its status instantly.

03Control

Consolidated lab dashboard

Instead of opening patient files one by one, use a consolidated view to monitor the status of every lab job your clinic has sent out.

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Ready to organize your lab flow?

Stop calling the lab to ask 'where is my case?'. Track every step, link the cost to the patient, and never book a fitting without the physical work again.

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Free workflow consultationNo-pressure setup plan

Operational wins

What you get

Track which lab cases are sent, delayed, or returned

Link every lab bill directly to the specific treatment

Keep running balances for multiple external labs

FAQ

Lab workflow

Is Medicasimple a dental lab ERP software?

No. Medicasimple manages the clinic's side of the operation: tracking outgoing lab work, linking costs to treatments, and managing current accounts with external labs.

FAQ

Costs & reconciliation

How does the doctor know when a lab job has returned?

When a job's status is updated to 'returned', the system automatically sends a mobile push notification to the related doctor and the lab manager.

FAQ

Team visibility

Can I manage multiple different outside labs?

Yes. You can add as many external labs as you want under Current Accounts, and track your running debt and payments for each institution separately.

Related features

Keep exploring the connected workflow

Operations

Inventory Management

Keep material movement, stock control, lab work, and clinical usage easier to review.

View feature

Finance

Treatment Cost Management

Track lab costs, material usage, and treatment-level margin before leakage becomes normal.

View feature

Finance

Finance Management

Connect payments, balances, invoices, receipts, and reporting with the patient journey.

View feature

Operations

Patient Management

Keep patient profiles, intake, documents, appointments, balances, and follow-up context connected in one workflow.

View feature

If this is what you’re working on

Here are a few useful next steps

See the guide, recent changes, and practical thinking that can help you move this workflow forward.

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View the product updates and changes for February 2026.

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View the product updates and changes for November 2025.

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View the product updates and changes for September 2025.

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Stop losing money on mismanaged lab cases

Book a demo to see how tracking lab cases, supplier debt, and treatment profit margins inside your diary will save your clinic thousands every month.

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