Can reception and clinical teams use the same inventory view?

Yes. Role-based access keeps the workflow shared while protecting actions that should stay controlled.

Can stock adjustments be audited?

Yes. Updates can be tracked so teams can understand who changed quantities and why.

Can we manage suppliers and purchase pressure?

Yes. Supplier context and reorder needs can be managed together so purchasing is less reactive.

Can we see which materials are used most often?

Yes. Usage patterns can help managers understand demand, waste, and ordering rhythm.

Can inventory help reduce waste?

Yes. Better visibility across expiry, quantity, and usage helps reduce duplicate buying and forgotten materials.

Can stock records support multi-clinic operations?

Yes. Inventory structure can support clinics that need clearer stock visibility across more than one site.

Can item categories be customised?

Yes. Materials can be organised around the categories your team actually uses day to day.

Can inventory data be exported?

Yes. Reporting and export options can support management review and purchasing workflows.

Can barcode workflows be supported?

Barcode-based workflows can be aligned with implementation needs where the clinic uses scanning processes.

Can stock connect to financial reporting?

Yes. Material and lab costs can feed cleaner cost visibility when paired with treatment and billing data.

Can teams manage inventory from mobile?

Yes. Teams can review and update practical stock actions from mobile-friendly workflows.

Is inventory permission-controlled?

Yes. Role permissions can control who views, adjusts, requests, or approves inventory actions.

Dental Inventory Management Software

Know What Is Available

Keep a cleaner view of materials, quantities, locations, and stock pressure before the clinical day is interrupted.

Reduce Waste and Expiry Risk

Track expiry dates and usage rhythm so costly materials are not forgotten in drawers or over-ordered by habit.

Connect Costs to Care

Link material and lab costs back to treatment workflows so management can see the real operational cost of delivery.

Control Reorder Flow

Turn informal stock messages into a clearer request and review process your team can follow consistently.

Problem

Stock shouldn't depend on memory and cupboard checks

Dental stock is often managed through memory, cupboards, spreadsheets, and last-minute messages. The result is expensive waste, surprise shortages, duplicated ordering, and weak visibility into the real cost of care. Medicasimple brings inventory work into the same operational system as treatment, lab, and reporting workflows.

Clay illustration of a busy reception desk with missed calls and an unconfirmed appointment list

Shortage Surprises

Teams discover a missing material only when a treatment is already on the day plan.

Clay illustration of a disconnected reminder flow between patient confirmation and diary status

Expiry Waste

Materials sit unused until they expire because nobody has a reliable review rhythm.

Clay illustration of an empty dental chair after a missed appointment

Cost Blind Spots

Lab and stock costs stay separate from treatment work, making margin and profitability harder to understand.

How it works

From chair-side use to cleaner stock control.

A simple material journey: log usage, update stock, catch risk, approve reorder, and keep treatment cost visible.

StaffSystemSignalCosting

🧤

Staff

Use material

Chair-side usage is logged while the work is fresh.

📦

System

Stock updates

Quantity, location, and expiry stay visible.

⚠️

Signal

Reorder signal

Low stock and expiry risks surface early.

✅

Manager

Approve order

Supplier choice and approval stay controlled.

🧾

Costing

Treatment cost links

Material and lab spend remain attached to care.

📊

Inventory signal

Manager view updates

The reorder and real treatment cost are no longer separate stories.

minimum quantity checked

expiry risk found · 18 days

supplier order draft ready

treatment margin refreshed

Margin updated · low stock flagged · audit trail ready

Inventory features

Stock control with reorder pressure and treatment costs in one operational view

Give clinical and management teams a practical inventory workspace for stock levels, low-stock pressure, expiry batches, audited movements, and treatment-cost context.

Live stock view · Real-time stock levels

Materials, rooms, minimums, and reorder pressure in one view

Know what is available before a treatment is already on the day plan.

Stock room A

Live

Composite syringes42

Implant kits12

Impression trays28

Minimum rules

Bonding agent

Watch

8 left · minimum 10

Suture packs

36 left · surgery cabinet

Low stock alerts

Surface reorder pressure early enough that shortages do not interrupt chair time.

Needs review7 items

Critical before Friday2

Supplier ordering

Turn hallway stock messages into a reviewable request and approval queue.

Request raised

Assistant flags low composite stock from treatment prep.

Manager approves

Supplier, quantity, and expected delivery stay tied to the item record.

Expiry tracking

Keep expiry-sensitive materials visible before waste shows up in the P&L.

Whitening gel

14 days

Etch bottle

38 days

Bone graft

90 days

Batch note

LOT-4281

Audit trail

Track adjustments, requests, approvals, and Stock movements without relying on memory.

Adjusted byNurse Ayla

ReasonImplant prep

LocationSurgery room

Linked recordTreatment #842

Treatment cost tracking

Connect material usage, lab work, and stock movement back to the care workflow.

Case cost

Linked

Implant kit£180

Lab crown£95

Consumables£28

Treatment record

Review margin

Crown prep£303 cost

Dr. Selin · Lab A · Chair 2

Implant consultmaterials reserved

stockroom → treatment plan

01Patient Stock Output

Stock movement tied to care

Log material output from the patient workflow so the stock record keeps treatment context instead of becoming a separate spreadsheet story.

Product proof UI showing stock output logged to a patient timeline.

02Stock Settings

Categories and output directions

Use stock categories and output directions to make inventory movement easier to review, report, and keep consistent across daily clinic work.

03Expiry Risk

Expiry-aware stock control

Track expiry-sensitive materials with enough visibility to use the right batch first and reduce avoidable waste.

04Lab and Material Costs

Cost context stays connected

Keep lab and material cost signals closer to treatment work so managers can review margin pressure before it becomes normal leakage.

Get started

Ready to make stock control less reactive?

Give your team one place to see material pressure, expiry risk, requests, and cost visibility before the clinical day is disrupted.

Start Now

Workflow fit check with your teamPlan options when timing is right

Operational wins

What you get

Track stock levels and locations with less manual chasing

Surface low-stock and expiry risks before they affect appointments

Review stock requests through a clearer operational queue

Connect material and lab costs to treatment profitability

FAQ

Frequently asked questions

Yes. Materials can be linked to treatment activity so clinical work and stock movement stay connected.

Yes. Minimum quantity rules help teams see reorder pressure before it becomes an appointment-day problem.

Yes. Expiry-aware stock records help teams review risk and use materials before they become unusable.

Yes. Stock can be organised by practical clinic locations so teams know where materials are held.

Yes. Request flow can keep ordering decisions under operational control instead of relying on informal messages.

Yes. Lab and material costs can support clearer treatment profitability and operational reporting.

Dental inventory control without the stockroom chaos

The practice management platform behind 1,300+ healthcare clinics

Stock shouldn't depend on memory and cupboard checks

From chair-side use to cleaner stock control.

Stock control with reorder pressure and treatment costs in one operational view

Stock movement tied to care

Categories and output directions

Expiry-aware stock control

Cost context stays connected

Ready to make stock control less reactive?

Frequently asked questions

Related Features

Treatment Planning

Analytics

Finance Management

Online Booking

All Features

See how inventory connects to the rest of your clinic workflow