Inventory Management

Dental inventory control without the stockroom chaos

Track materials, expiry risk, stock requests, and treatment costs in one workflow so your team can stop discovering shortages at the worst possible moment.

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Backed by Innovative Clinics and Healthcare Teams Everywhere

From dental to physio, dietetics to aesthetics. One platform, every specialty. Built for clinics that want less admin and more time with patients.

Scan to Update Fast

Use mobile barcode scanning to quickly add or remove stock. Stop writing quantities on paper and reduce manual entry errors.

Automatic Treatment Deduction

Link materials to treatments so they are deducted from the main depot automatically the second the clinical work is completed.

Digital Room Requests

Let clinical staff request stock from their rooms digitally, triggering an instant mobile push notification for the stock manager.

Catch Risk Early

Set critical quantity limits and track expiry dates so you get warned before a shortage disrupts a procedure.

Problem

Searching in cupboards is an expensive way to run a clinic

The biggest hidden cost in a clinic is materials you thought you had but actually ran out of. Manual tracking and disconnected WhatsApp messages lead to expensive urgent orders or disrupted surgeries. Medicasimple stops the guesswork.

Clay illustration of a busy reception desk with missed calls and an unconfirmed appointment list

The 'Where is the Implant?' Crisis

The patient is in the chair, the surgeon is ready, but a critical piece is missing. The panic on WhatsApp damages your professional image.

Clay illustration of a disconnected reminder flow between patient confirmation and diary status

Wasted Expired Materials

Every expensive material that gets forgotten at the back of a cupboard and expires is cash straight out of the clinic's pocket.

Clay illustration of an empty dental chair after a missed appointment

Untraceable Stock Usage

When you cannot track which room consumed what or which doctor used which implant, your clinic costs spiral out of control.

How it works

From chair-side use to cleaner stock control.

A simple material journey: log usage, update stock, catch risk, approve reorder, and keep treatment cost visible.

StaffSystemSignalManagerCosting

🧤

Staff

Use material

Chair-side usage is logged while the work is fresh.

📦

System

Stock updates

Quantity, location, and expiry stay visible.

⚠️

Signal

Reorder signal

Low stock and expiry risks surface early.

✅

Manager

Approve order

Supplier choice and approval stay controlled.

🧾

Costing

Treatment cost links

Material and lab spend remain attached to care.

Inventory features

Stock control with reorder pressure and treatment costs in one operational view

Give clinical and management teams a practical inventory workspace for stock levels, low-stock pressure, expiry batches, audited movements, and treatment-cost context.

Live stock view

Real-time stock levels

Materials, rooms, minimums, and reorder pressure stay visible before a treatment reaches the day plan.

Materials, rooms, minimums, and reorder pressure in one view

Low stock alerts

Surface reorder pressure early

Shortages and expiry risk are highlighted before they interrupt chair time.

Needs review · critical before Friday

Supplier ordering

Turn requests into approval queues

Supplier, quantity, and expected delivery stay tied to the item record.

Request raised → manager approves

Treatment cost tracking

Connect usage back to care

Material usage, lab work, and stock movement remain linked to the treatment workflow.

Case cost and margin review stay visible

01Instant Notification

Digital room-based requests

Your team requests needed materials digitally, and the stock manager instantly receives a 'New stock request created' mobile push notification.

02Smart Deduction

Treatment-linked stock control

Link stock items to treatment lines. When a root canal is marked completed, the gloves and filing materials deduct from the main depot in seconds.

03Full Traceability

Who asked, who approved, where did it go?

Track all stock movements with a complete audit trail, from the requesting staff member to the delivering manager.

04Multi-Clinic

Branch-aware stock ownership

Each branch manages its own depot. When a treatment completes, the system deducts from the correct clinic's stock, preventing cross-location confusion.

Get started

Ready to make stock control less reactive?

Give your team one place to see material pressure, expiry risk, requests, and cost visibility before the clinical day is disrupted.

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Free workflow consultationNo-pressure setup plan

Operational wins

What you get

Track stock levels and locations with less manual chasing

Surface low-stock and expiry risks before they affect appointments

Review stock requests through a clearer operational queue

FAQ

Stock Control

Can we direct stock outputs to a specific room or doctor?

Yes. You can customize output directions (room, depot, or doctor) to see exactly which resource is consuming which materials.

FAQ

Costs & Workflow

How does it work if we have multiple clinic branches?

The system is branch-aware. Each branch manages its own depot. When a treatment completes, the system safely deducts from the location where the work was done.

FAQ

Reporting & Permissions

How do stock managers receive requests?

When clinic rooms create a request, the assigned 'stock manager' receives an instant mobile push notification.

Related features

Related Features

Clinical

Treatment Planning

Create clearer treatment proposals and keep planned care connected to the patient record.

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Feature

Analytics

Explore this connected Medicasimple workflow.

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Finance

Finance Management

Connect payments, balances, invoices, receipts, and reporting with the patient journey.

View feature

Finance

Treatment Cost Management

Track lab costs, material usage, and treatment-level margin before leakage becomes normal.

View feature

Related resources

Keep learning about this workflow

Explore guides, product updates, and practical articles connected to this feature.

Guide

Effective Stock Management

Inventory tracking helps us manage the products used in our clinic. By using the inventory feature, you can easily find answers to questions such as which product is…

View resource

Product update

April 2026 Product Updates

A detailed look at the most important product improvements and performance updates we released in April.

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Article

How to Manage Inventory for Clinics?

Establishing a proper inventory management system is essential for your clinic. Set up inventory management in 5 steps, from barcode inventory management to reporting.

View resource

Product update

March 2026 Product Updates

March updates focused on stronger appointment flows, clearer finance workflows, treatment planning controls, inventory reporting, and the renewed Medicasimple Mobile 2.0 experience.

View resource

Product update

February'26

View the product updates and changes for February 2026.

View resource

Product update

January'26

View the product updates and changes for January 2026.

View resource

Product update

December'25

View the product updates and changes for December 2025.

View resource

Get started

See how inventory connects to the rest of your clinic workflow

Open the demo modal and compare stock, lab, and treatment cost visibility against the way your clinic manages materials today.

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