Scheduling

Stop rebuilding the same appointment every week

Set the interval once and let the calendar build the series. No mental maths. No missed weeks. Just one setup that keeps your front desk focused on the patient.
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One Setup, Full Series
Choose the interval and let the calendar create the sequence. Stop wasting the first twenty minutes of every morning on manual repeat bookings.
Lock the Clinical Rhythm
Weekly intervals stay consistent so treatment plans never drift. Clinicians get exactly the timing they prescribed without checking the calendar twice.
Context Follows the Patient
Important notes and appointment details travel with the series. Every visit starts with the right background, so clinical handoffs never break.
Multi-Day Sequences in Seconds
Need a patient in every Monday and Thursday? Pick the days, set the count, and you are done. Build complex schedules without opening multiple tabs.
Problem

Repeat bookings should not eat half your morning

Most front desk teams re-book the same patient manually every week. They count weeks, check for clashes, and hope they picked the right slot. One mistake means a phone call, a reschedule, and a frustrated patient.
Clay illustration of a busy reception desk with missed calls and an unconfirmed appointment list
The Re-Booking Ritual
A patient needs six Tuesday sessions. Reception books the first, opens next week, books again, and repeats the cycle six times while the phone rings.
Clay illustration of a disconnected reminder flow between patient confirmation and diary status
The Mental Maths Trap
Every two weeks on Monday and Wednesday for eight total visits. Someone interrupts with a question, the count gets lost, and you have to start over.
Clay illustration of an empty dental chair after a missed appointment
The Fragile Chain
One rescheduled visit makes you worry the whole sequence is broken. Instead of a predictable rhythm, you get an anxious team checking the calendar.
01Intervals

Weekly Interval Control

Set the exact rhythm your clinicians need - whether it is one, two, or four-week spacing. Four weeks means exactly 28 days, keeping clinical timing perfectly aligned.

02Days

Multi-Day Selection

Select multiple weekdays for complex treatment plans. Book Monday and Thursday sequences without jumping between different calendar views.

03Count

Total Visit Control

Define the exact number of appointments before you save. Review the generated sequence first, so you never accidentally overbook a patient.

04Context

Notes That Follow the Series

Keep patient context attached to the entire sequence. Every appointment inherits the right background details, ensuring the clinical team always knows what happens next.

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Stop rebuilding the same appointments every single week.

See how Medicasimple turns a frustrating re-booking cycle into one fast, predictable setup.

Explore scheduling
Weekly intervalsMulti-day series
Operational wins
What you get

Enable recurring appointments in your calendar settings.

Set your interval, select the days, and choose the total visit count.

Review the complete generated sequence before saving.

FAQ

General

How do I enable recurring appointments?

Go to Settings > Calendar Settings and activate Recurring Appointment. Once on, every new booking shows a Repeat Appointment checkbox at the bottom right.

Can I set different intervals like every 2 weeks?

Yes. When you tick Repeat, you choose the interval in weeks and which days the patient returns. One, two, or four weeks are all supported.

Can I book multiple days per week in one go?

Yes. Select Monday and Wednesday, set the total visit count, and the system builds the appointments across both days in a single setup.

Is the interval truly weekly, not monthly?

Yes. The system uses strict week-based intervals to prevent drift. Every four weeks means exactly 28 days.

Can I verify the full series before confirming?

You can review the exact generated dates before the recurring appointment series is saved to the calendar.

Do notes carry over to each recurring visit?

Patient and appointment context travels with the series, keeping clinical handoffs clear for every visit.

FAQ

Workflow

Can I reschedule one visit in the middle?

Individual appointments can be adjusted freely without breaking or rebuilding the rest of the series.

Does recurring appointment data appear in reports?

Recurring visits act as standard appointments in calendar views and downstream reports.

Can I see which appointments belong to the same series?

The series context helps your team quickly recognize that an appointment is part of a larger recurring pattern.

Does this work for orthodontic or long treatment rhythms?

Yes. The feature handles predictable repeat visits, making it ideal for weekly or multi-week treatment rhythms.

Can multiple providers use recurring appointments?

Recurring appointments apply across the provider and calendar configuration in your clinic setup.

Can the team export or list recurring appointments?

Any calendar export or appointment list for a date range will include recurring visits just like normal appointments.

FAQ

Technical

What should teams avoid calling monthly?

Use “every 4 weeks” when the recurrence is four-week based. Avoid describing it as a calendar-month rule, which varies in length.

Can I select more than one weekday?

Yes. Multi-day selection is fully supported in the recurring appointment setup.

What inputs define the series?

You only need the weekly interval, selected days, and total appointment count.

Does it replace online booking?

No. It speeds up internal repeat-visit scheduling by the front desk. Online booking remains a separate patient-facing flow.

Can reception use it during appointment creation?

Yes. Once activated, the repeat option is right there in the standard appointment creation window.

What is the safest public promise?

You set the pattern once, eliminate repetitive manual booking, and keep the recurring visit rhythm visible on the calendar.

Related features

Related Features

Hub

Scheduling

Run booking, reminders, calendar logic, and appointment tracking as one connected workflow.

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Booking

Online Booking

Let patients request appointments online while your clinic keeps control over availability and rules.

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Scheduling

Calendar Management

Coordinate clinicians, chairs, appointment types, and diary changes from one operational calendar.

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Growth

Patient Recall

Bring overdue patients back with structured recall workflows connected to daily scheduling.

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Library

All Features

Explore the full Medicasimple feature library and find the workflow that fits your clinic.

View all
Get started

Make repeat visits painless to schedule

Give your front desk a workflow that turns complex recurring sequences into one simple setup.

Explore scheduling