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Creating a GDPR Notice and Explicit Consent Text

Create a separate notice text and explicit consent text, choose a follow-up form, add patient parameters, and activate the new consent form.

Updated

The updated consent infrastructure separates the patient notice text from the explicit consent text. Existing forms remain available, but when you create a new consent form, prepare these two texts separately.

The notice text explains which patient data the clinic processes and why. The patient reviews this text to be informed; it is not the approval step by itself.

The explicit consent text is the part where the patient confirms that they consent to the relevant data processing. In the patient flow, the patient reviews the notice first and then confirms the explicit consent text.

  1. Go to Settings > Forms.

  2. Open the consent form area and create a new form.

  3. Enter a clear form name.

  4. Select the form that should open after consent, if needed. For example, you can redirect the patient to an anamnesis form after consent is completed.

  5. Add your notice text and explicit consent text into the relevant fields.

  6. If you do not have final text yet, download the sample forms and adapt them for your clinic.

  7. Add patient parameters such as patient name, identity number, phone number, and date where needed.

  8. Create the form, then activate it so it is used for new patients.

When copying text into the editor, formatting can shift. Review headings, spacing, and clinic-specific information before activating the form.

Clinic information and parameters

Sample texts can include fields that the clinic needs to complete, such as clinic name, data controller details, address, email address, and reachable phone number. Replace these placeholders with your own clinic information.

Parameters can be inserted into the form so patient details are filled automatically. Common examples include patient name, identity number, phone number, and date. These details help the patient and clinic identify when and how the consent record was completed.

Why used forms cannot be edited

Once a consent text has been used by a patient, it should remain available as the historical version of the text. Medicasimple prevents direct editing of a form once it has been used. If you need to change the content, create a new form, activate it, and use the new version going forward.

Patients can use the SMS or email link to review the consent flow and, where applicable, withdraw a consent they previously gave. If the patient cannot find the original message, resend the link from the patient profile.

Consent text is legal content. Review the final wording with your clinic’s legal advisor before using it with patients.